The Order Request Tracker lets you check the PI approval status of your order, see when your order was placed, and view the associated Purchase Order (PO) and requisition numbers.

If a requisition number appears for your order,  the order has been submitted. If a PO number is listed, the order has been routed to the vendor.

To track your purchase, please use the Order Request Tracker.

Contact Tabitha Taylan or Elfren Baclagon at cbepurch@seas.ucla.edu for any questions or if access needs to be granted to the above link.

The PO Email Log is designed to make it easy for you to keep track of your orders. This spreadsheet automatically collects and organizes all emails related to your purchase order (PO), including order confirmations, vendor correspondence, shipping updates, and tracking details, all in one convenient place.

If you’d like to review your order, start by finding your PO number in the Order Request Tracker. Then, open the linked spreadsheet and use one of the following options:

• Find function (Ctrl + F): Quickly search for your PO number.

• Filter: Narrow the list to only show emails related to your order.

Once you locate your PO, you can view every email tied to that purchase. This makes it simple to follow your order’s progress, verify vendor communication, and stay informed from start to finish.

PO Email Log

Contact Tabitha Taylan or Elfren Baclagon at cbepurch@seas.ucla.edu for any questions or if access needs to be granted to the above link.

All packages are delivered to the address listed on the order form that you submit with your purchase requisition. Most packages will be delivered directly to your lab by our work-study student on a regular schedule.

If Your Package Has Not Arrived in the Lab
Please check the following locations before reporting a missing package:

• Loading Dock
  Room 14-108 in Engineering 4 Building

Hours:
Monday–Thursday: 7:30 AM – 12:00 PM, 1:00 PM – 4:00 PM
Friday: 7:30 AM – 12:00 PM, 1:00 PM – 3:00 PM
For more information on the loading dock please check here.

• Main Office – Room 5531
  Packages may also be placed next to the key box on the black shelves.
  If your package is being held here, you will receive an email from cbehelp@seas.ucla.edu notifying you to pick it up.

 If You Still Cannot Locate Your Package
Please email cbepurch@seas.ucla.edu

In some situations, purchases may be processed using the department procurement card (Pcard) instead of the standard UCLA purchasing system. The Pcard is reserved for special cases, and the CBE staff will determine when it is appropriate to use this method.

If your order qualifies for Pcard use, a member of the CBE staff will contact you to schedule an appointment. During this appointment, you will complete the transaction using your own account or by speaking directly with the vendor. Please bring your laptop or be prepared to call the vendor. The staff member will provide the department Pcard for the transaction.

Immediately after the purchase is completed, email a copy of the receipt and a confirmation of the funding source to cbepurch@seas.ucla.edu. This ensures the expense is recorded accurately and charged to the correct account.

Note: The Pcard cannot be used without prior staff approval. For any other questions, please contact cbepurch@seas.ucla.edu.

Food and entertainment orders must be submit requests through the Purchase Requisition form.

Be sure to upload both a quote and the Entertainment Worksheet when submitting your request.

For Registered Food Vendors:

• Please submit your order requests at least one week in advance of your event.

For Non-Onboarded Food Vendors:

• Please submit your order requests at least four weeks in advance of your event.

Important: Late submissions will not be accommodated and will result in the cancellation of your food order.

Please submit Fedex shipping labels using the link below. Ensure that you have both the weight and dimensions of your box.

Fedex Shipping Labels

The Third-Party Risk Management (TPRM)) Form is required for all equipment purchases as it helps UCLA check for risks when working with outside companies or people (like vendors, suppliers, or contractors).

You need to fill it out if the third party will:

• See or handle UCLA data

• Process credit card payments for UCLA

• Access UCLA systems or connect to them

• Provide software, apps, or tech equipment with remote access

• Work on websites, apps, or other technology projects

If your order requires you to fill out a TPRM form, please submit the item through the Purchase Requisition form and reference the item in an email cbepurch@seas.ucla.edu.

For information regarding the TPRM form, please click here.

The SSPR ( Source Selection & Price Reasonableness) Form is required for federally funded purchases ≥$10,000 and non‐Federally‐funded purchases ≥$100,000.

If your order requires you to fill out a SSPR form, please submit the item through the Purchase Requisition form and reference the item in an email cbepurch@seas.ucla.edu.

For more information regarding the SSPR Form, please click here.

This exemption helps lower the sales tax on certain research equipment bought for UCLA.

To qualify:

• The purchase must be charged to a research account (starting with “44”).

• The equipment must cost over a year, be used more than 50% of the time for research in California, and be in areas like biology, chemistry, physics, computers, medicine, and other sciences.

• The buyer must be a qualified person.

If eligible, a portion of the sales tax (3.9375%) is exempt, reducing the total tax.

Please fill out the Partial Exemption Checklist for equipment.

If your order requires you to fill out a Partial Tax Exempt Checklist form, please submit the item through the Purchase Requisition form and reference the item in an email cbepurch@seas.ucla.edu.

For more information on Partial Tax Exempt, please click here.

A fabrication, or “fab,” is something built from separate parts. If it costs $5,000 or more, can stand alone, and lasts one year or more, it’s considered inventorial equipment.

For fabrication requests, please use the Fabrication Request Form.

If your order requires you to fill out a Fabrication form, please submit the item through the Purchase Requisition form and reference the item in an email cbepurch@seas.ucla.edu.

For more information on Fabrication, please click here.