Welcome to the UCLA Chemical and Biomolecular Reimbursements for Food and Travel page.
Here you’ll find everything you need to manage your reimbursement requests. This page includes our step-by-step reimbursement protocol, the department’s reimbursement form, and links to UC travel and reimbursement guidelines to help you understand what expenses are eligible and how to prepare the required documentation.
We’ve also provided tools to help you keep track of your requests. The Reimbursement Tracker makes it easy to monitor the status of your submissions, and we’ve included instructions for checking reimbursements directly in Concur, UCLA’s official travel and expense system.
For any questions, please contact cbepurch@seas.ucla.edu
UCLA Travel and Reimbursement Guidelines
Below are the current reimbursement rates for meals and mileage during travel:
Meal Reimbursements Maximum: $92
Mileage Reimbursements: 70 cents per mile
Lodging Maximum: $333
Reimbursement is based on your actual expenses, up to the maximum allowed amount.
You must submit original, itemized receipts for all lodging and any entertainment costs included in your claim.
Lodging is not reimbursed if it’s within 40 miles of your home or office (per policy G-28).
If you stay in a non-hotel location (like a cabin, trailer, or campsite), you can be reimbursed for your actual costs, up to 100% of the federal per diem rate for that area.
Booking Flights: Economy Bookings Only
Please visit UCLA’s travel rates and reimbursement guidelines and the G-28 Travel Regulations for more information on travel reimbursements.
Reimbursement Tracker
To check the status of your reimbursement, please visit the Reimbursement Food and Travel Tracker.
- If this is your first time requesting access to the Reimbursement Food and Travel Tracker, you’ll need to request access first.
For more information, email cbepurch@seas.ucla.edu.
Delegate Information
In order to act on your behalf on UCLA Concur, the CBE Staff need to be granted access to your account. This is done by adding us as an “expense delegate.” We are then able to prepare and submit travel and other expense reports on UCLA Concur.
Please follow the link below to a tutorial on how to add us as a delegate.
How to Add a Delegate